Microsoft Copilot

Like ChatGPT, Copilot is a generative AI-powered assistant that helps with tasks such as writing, coding, and searching. Copilot is available in both free and paid versions, both of which assist in automating repetitive tasks. The paid version integrates seamlessly with Microsoft's Office suite, enabling users to easily find and summarize Outlook emails, Teams chat and meeting history, analyze Excel data, transcribe and summarize Teams meetings, and prepare presentations. Copilot serves as a true virtual assistant.

How Does Copilot Work?

• You enter a prompt in Copilot
• Copilot responds with AI-generated responses in real-time
• The responses can include content from the internet and work content that you have permission to access

What Can Copilot (Free) Do for Me?

• Document Summarization: You can upload documents for summarization, analysis, and feedback.
• Email Drafting: Get help drafting emails, by providing basic information on what you want to communicate.
• Meeting Transcription: Transcribe meetings, by uploading the recording from your meeting.
• Web and Mobile Access: Can be accessed across multiple platforms, including Windows, macOS, iPadOS, and mobile devices.

Copilot for Office 365

Copilot for Office 365 is a paid version that offers preferred access to the most advanced AI models during peak times, higher usage limits, early access to experimental features and access to Copilot in Teams, Word, Excel, PowerPoint, Outlook, and OneNote.

Use this chart to compare:

1. Document Creation and Editing: Copilot assists in drafting, editing, and summarizing documents in Word, helping you create polished content quickly.
2. Email Management: In Outlook, Copilot can summarize long email threads, draft responses, and provide coaching tips to improve your emails.
3. Data Analysis: Copilot in Excel helps analyze data, create visualizations, and generate insights, making complex data more accessible.
4. Meeting and Chat Summaries: Copilot in Teams transcribes meetings, summarizes chats, and provides insights from conversations, ensuring you never miss important details.
5. Presentation Creation: Copilot in PowerPoint helps build presentations, offering suggestions for content, design, and structure to make your slides impactful.
6. Collaboration and Brainstorming: Copilot in Microsoft Loop facilitates live collaboration, brainstorming, and planning, enhancing team productivity.

FAQs

How do I access Copilot?

Logging In & Access

Free Version

1. Go to the MS Copilot page. 
2. Select the Sign-in button at the top right. Select work account or personal account. In this example we chose Work. 
3. Enter your CSUN email address and select Next. 
4. You'll be redirected to the CSUN login page. Enter your CSUN credentials and select Login. Authorize with Duo.  
5. After this, you will be in the interface and can enter a prompt to begin. 

Paid Version (Copilot for Office 365)

To access the paid version of Copilot for Office 365, a license request must be made. There is a cost of $30 per license and a 2.75% overhead fee. Please review the process below:

1. The service requestor initiates a license request. Go to TopDesk and select the License Request Form button to the right. Complete the form and submit. Number of licenses and user info will be required. 
2. IT requests a quote from the vendor.
3. IT updates the requestor with their quote and requests a chargeback.
4. Requesting Department has to enter a chargeback to IT for the quote amount PLUS a 2.75% overhead fee.
5. Once we have received the chargeback, IT will submit an order to the vendor.
6. Licenses should be available within a week after we give the order to the vendor.
7. Once received, IT or tech support for your area, will install the license/s to the requested group account/s.

Please note, these orders will be completed monthly. Requests submitted with paid chargebacks by the 15th of each month will be ordered.

What kind of prompts can I use?

Copilot gets smarter as prompts become more specific. Here are a few prompt examples to start:

Copilot Prompt Examples
 

Where can I learn more about privacy with Copilot?

Microsoft 365 Copilot is built on the Microsoft comprehensive approach to security, compliance, and privacy. 

For more information, refer to the following: 

• If you’re using Microsoft 365 Copilot in your organization (with your work or school account), see Data, Privacy, and Security for Microsoft 365 Copilot.

Is my data secure?

• Yes. Copilot protects individual user data and keeps it private.
  • The green shield (below) indicates that data is not being shared or used for training.

Where can I find tutorials and documentation?

Video Tutorials

• Start using Copilot
• What makes a good prompt?
• Draft and rewrite
• Draft an email
• Create a presentation with a prompt
• Summarize a document

Visit the Copilot Video Tutorials page for a complete list of video tutorials. 

Microsoft Copilot Documentation

• Introduction to Microsoft Copilot