Vacation
Vacation is an accrued benefit which provides paid time off, subject to management approval, for eligible employees. For each qualifying pay period, vacation is earned at a rate applicable to your length of state service.
Vacation credit may be used after completion of one qualifying pay period of employment and must be taken in units of no less than one hour. Exempt employees must charge vacation leave usage in full-day increments.
I. Accruals:
Full-time employees (exceptions noted below) earn vacation at the following rates based on length of service. Part-time employees earn vacation on a pro-rata basis.
| FULL TIME EMPLOYMENT | VACATION EARNED RATE |
|---|---|
| 1 month to 3 years | 6 2/3 hours per month |
| 37 months to 6 years | 10 hours per month |
| 73 months to 10 years | 11 1/3 hours per month |
| 121 months to 15 years | 12 2/3 hours per month |
| 181 months to 20 years | 14 hours per month |
| 241 months to 25 years | 15 1/3 hours per month |
| 301 months and over | 16 hours per month |
Full-time employees in the Management Personnel Plan (MPP), Confidential employees, and full-time faculty positions holding 12-month appointments accrue 16 hours of vacation per month.
NOTE: Teaching faculty and other employees with academic year appointments do not accrue vacation.
II. Vacation Balances:
Employees may check their individual vacation balances in the CSUN portal. Within the portal, select HR > Time & Attendance > View Absence Balances.
After one (1) full year of employment a faculty unit employee who accrues vacation (12-month appointments) shall take at least forty (40) hours of vacation each calendar year. Any part of the forty (40) hours not taken during the calendar year shall be forfeited by January of the subsequent year.
III. Maximum Vacation Allowances:
CSUN employees are encouraged to take advantage of their available vacation days every year. Based on the employee unit, employees are allowed to accumulate up to a maximum number of hours at the end of each calendar year, according to the table below. Accumulation in excess of this amount as of January 1st of each year shall be forfeited by the employee.
If your calculations indicate that you are getting close to losing some of your vacation hours because you will go over the cap, you may want to consider taking some vacation hours, even if you plan a quiet week away from work.
Click the expand key (+) for your Unit to view the Maximum Vacation Allowance as of January 1st each year:
| In Unit(s): | With these years of service | And have accrued this many hours | Your maximum vacation hours (as of January 1st each year) are limited to |
|---|---|---|---|
| R01 (Physicians) | Up to 120 months (10 years or less) | Varies with length of service | 272 |
| R08 (Police Services) | 121 or more months (more than 10 years) | Varies with length of service | 384 |
| In Unit(s): | With these years of service | And have accrued this many hours | Your maximum vacation hours (as of January 1st each year) are limited to |
|---|---|---|---|
| R02 (Health Care & Support) | Up to 120 months (10 years or less) | Varies with length of service | 320 |
| R05 (Operations & Support Services) | Up to 120 months (10 years or less) | Varies with length of service | 320 |
| R07 (Clerical & Administrative Support Services) | 121 or more months (more than 10 years) | Varies with length of service | 440 |
| R09 (Technical & Support Services) | 121 or more months (more than 10 years) | Varies with length of service | 440 |
| In Unit(s): | With these years of service | And have accrued this many hours | Your maximum vacation hours (as of January 1st each year) are limited to |
|---|---|---|---|
|
R03 (Academic Support) |
Up to 120 months (10 years or less) |
16 hours per month |
320* |
|
R03 (Academic Support) |
121 or more months (more than 10 years) |
16 hours per month |
440* |
*After one (1) full year of employment, a faculty unit employee who accrues vacation (12-month appointments) shall take at least forty (40) hours of vacation each calendar year. Any part of the forty (40) hours not taken during the calendar year shall be forfeited by January of the subsequent year.
NOTE: Academic year appointments do not accrue vacation.
| In Unit(s): | With these years of service | And have accrued this many hours | Your maximum vacation hours (as of January 1st each year) are limited to |
|---|---|---|---|
|
R04 (Academic Support) |
Up to 120 months (10 years or less) |
Varies with length of service |
320 |
|
R04 (Academic Support) |
121 or more months (more than 10 years) |
Varies with length of service |
440 |
| In Unit(s): | With these years of service | And have accrued this many hours | Your maximum vacation hours (as of January 1st each year) are limited to |
|---|---|---|---|
| R06 (Skilled Crafts) | Up to 120 months (10 years or less) | Varies with length of service | 320 |
| R06 (Skilled Crafts) | 121 or more months (more than 10 years) | Varies with length of service | 440 |
| In Unit(s): | With these years of service | And have accrued this many hours | Your maximum vacation hours (as of January 1st each year) are limited to |
|---|---|---|---|
|
M80(Management Personnel Plan - MPP) |
Up to 120 months (10 years or less) |
16 hours per month |
384 |
|
M80(Management Personnel Plan - MPP) |
121 or more months (more than 10 years) |
16 hours per month |
440 |
| In Unit(s): | With these years of service | And have accrued this many hours | Your maximum vacation hours (as of January 1st each year) are limited to |
|---|---|---|---|
|
C99 (Confidential) |
Up to 120 months (10 years or less) |
16 hours per month |
384 |
|
C99 (Confidential) |
121 or more months (more than 10 years) |
16 hours per month
|
440 |