FECR - EEO

Once the Committee Chair creates the search, you will receive an email notification that includes a link to log in to OnBase to review the documents. The Subject of the email includes: FECR Review Requested [...].

OR

You can also log in to the OnBase Web Client using your Portal ID and password.
1. Select the Main Menu in the upper left of the window.
2. Select the Open WorkView option in the WorkView section.
3. Select the EAD EEO Faculty Search Document Review item in the Applications dropdown menu. 
4. In the FECR Filters section, select the Search All Records option to find your search. 
5. Double-click the search to view.

Review the information on the Faculty Search tab at the top of the window. When ready, select the Part 1: Initial Document Review tab to review the documents for Part 1. As an FECR, you have the option to certify the search and move it to the Co-Director for review or return the search to the committee chair for changes. 

FECRs can add comments to each document using MS Office Online. This option can be used when returning documents or certifying documents. (Most of the time, the comments feature is used when returning documents.)

Add Comments to Documents and Move Search Forward

1. From the Part 1: Document Review tab, double-click a document to open the document in a new window for review. Select the Edit in Browser button to enable editing and make changes directly to the document. You can also Add Comments to the document.

2. Once each document is reviewed, the next step is to select the EEO Certify button to move the search to the Co-Director or select the Return for Changes button to send the search back the committee chair for edits. Return for Changes with Requests 1. With the search open, select the Return for Changes button. Include comments in the Requested Changes form. This information displays in the Process Tracking section of the search.

Once the Committee Chair starts Part 2 of the search, you will receive an email notification that includes a link to log in to OnBase to review the documents. The Subject of the email includes: FECR Review Requested [...].

Select the Part 2: Secondary Document Review tab to review the documents for Part 2. As an FECR, you have the option to certify the search and move it to the Co-Director for review or return the search to the committee chair for changes. 

FECRs can add comments to each document using MS Office Online. This option can be used when returning documents or certifying documents. (Most of the time, the comments feature is used when returning documents.)

Add Comments to Documents and Move Search

1. From the Part 2: Secondary Document Review tab, double-click a document to open the document in a new window for review. Select the Edit in Browser button to enable editing and make changes directly to the document. You can also Add Comments to the document.

2. Once each document is reviewed, the next step is to select the EEO Certify button to move the search to the Co-Director or select the Return for Changes button to send the search back the committee chair for edits. Return for Changes with Requests 1. With the search open, select the Return for Changes button. Include comments in the Requested Changes form. This information displays in the Process Tracking section of the search.

To find the status of the overall search, select the Faculty Search tab.

You must be on the CSUN network to access the EEO applicant search. While on campus your access to the CSUN network should be automatic, however when working from home, you must connect to the Global Protect VPN network.

The latest version of Microsoft Word and Excel are required. The extension for the files you upload must be: .docx or .xlsx.

You will see the applicant searches for your college (that includes your own). The Show All filter will display all of the searches.

All documents in the search are returned together. You can edit only those documents that need editing.

No. When an applicant search is returned for changes it stays within the part it is currently in.
 

Yes, you must use one of the following supported web browsers and versions:

Google Chrome-101 or greater
Microsoft Edge (on Chromium)-101 or greater
Microsoft Internet Explorer-11
Mozilla Firefox-100 or greater (for ESR 91 and newer)

All questions related to CHRS and the job posting process should be directed to: 

CHRS Support

Contact the Office of Faculty Affairs
Ashley Thompson
ashley.thompson@csun.edu 
(818) 677-2962

If this happens, you will complete the same steps for the uploading process to replace the document. Make sure to have the same name as the document you’re trying to replace.

You do NOT DELETE document in OnBase, you replace the documents with a newer version by repeating the upload process. Once it is repeated, a new version of your documents displays instead. 

If the committee members form window does not display in a separate window from your search, you may have to disable your pop-up blocker in your supported browser.

Pop-Up blockers should be turned off while operating on Onbase, as they block pop-up windows from opening, which are critical for multiple parts of the EEO process. You should see a little symbol with a red x in the top right of your browser’s search bar. When selected, these options similar to this display:
1. Always allow pop-up’s from Onbase OR
2. Continue blocking pop-up windows from Onbase.
Select the first option to keep the pop-up blocker on for websites outside of Onbase, but specifically allows pop-up windows to open while in Onbase.

You must be connected to the CSUN VPN to view your documents. If you see a grey screen with an error message, check to see if you are connected to the CSUN VPN. For instructions on how to use the CSUN VPN, please refer to the following VPN section on the CSUN IT page: https://www.csun.edu/it/vpn. 

Currently, only Committee Chairs can upload documents to Onbase.

With the newest update, documents that are on the final steps in Parts 1-2 will have the approved part documents attached to an email sent to the Committee Chair, FECR, Equity and Compliance, Department Chair, and Co-Director. In Part 3, the Committee Chair, Dean, and Dean Assistant will receive an email with the approved part documents attached. However, during any part in the process, the Committee Chair, FECR, Co-Director, and AVP can download documents before a step is completed. If your role was not listed above as being able to download documents during Parts 1-3, then you have not been given the rights to download documents from OnBase. 

There are two main reasons you'll see a proxy error:

Browser Exceeds Maximum Cookie Limit

The proxy error happens when your browser exceeds the maximum cookie limit. It will prevent you from opening your search from Workview. To fix the proxy error:

1. Clear your cookie and cache history for all time (this does not need to include clearing passwords).
2. Close all tabs and browsers
3. Log back in to Onbase.

If you still encounter the error message, you may not have cleared cookie and cache history from far back enough (ex. Cleared only for past hour or day). We recommend selecting the “All time” option when clearing cookie and cache history for the best results. If the issue persists, try using another browser or call the EEO helpline.

OR

Multiple Browser Tabs are Open

Having multiple tabs open while operating Onbase can lead to proxy errors, delayed opening and closing of tabs and pop-up windows, and unnecessary confusion and frustration. Additionally, having too many windows open can also increase the likelihood of having multiple Onbase tabs open, which will result in documents being unable to upload and other errors in the EEO process. We recommend only keeping open the necessary tabs for Onbase for the best user experience. 

OnBase is supported through specific browsers and versions of the browser. To check the version:

1. Open the respective browser menu (ex. Chrome Menu for Google Chrome, Safari Menu for Safari, etc.)
2. Select “About *Browser you are using*,” (ex. About Google Chrome, About Safari).

If you are still unsure if your version and browser are acceptable to use, please feel free to call the EEO helpline number. 

THERE IS A KNOWN Microsoft Online issue occurring when users attempt update their documents. That effects Committee Chairs and FECRs when attempts are made to edit documents while in Onbase. This occurs despite the message that says the document is being "Saved".

We are working with our vendor to resolve this issue and will update this section once we learn more information about a solution and when we expect the problem to be resolved. If you experience this issue, you will instead upload your documents to replace the latest version. Feel free to call EEO Helpline for help with that.