Policies & Procedures
1. General
1.1 General Topics
1.2 PCard/TUC Purchasing Card
- PCard Program Manual
- Purchase Card Program Agreement/Application
- Cardholder Self Registration Letter
- US Bank Online Registration Quick Reference
- US Bank PCard Cardholder Quick Guide
- Using your PCard PowerPoint
- PCard Procedures PowerPoint
2. Accounting & Finance
2.1 Corporate Finance
2.2 Accounting - General
- Capitalization
- AC001 - Counting/controlling cash room and food service change funds
- AC002 - Reconciliation of food service sales receipts to daily deposits
- AC003 - Treatment of inactive employees
- AC004 - Payroll check distribution and new hire procedure
- AC005 - Human resources and payroll department duties and responsibilities
- AC006 - Disaster computer operations and data recovery plan
- AC007 - Purchasing policy & capitalization
- AC007a - Purchasing and Contracting with Prison Industry Authority (CALPIA)
- AC008 - Fixed assets policy and procedure
- AC009 - Accounting Safes and Securing of Items
- AC010 - Agency fund request
- AC011 - Student stipends/reporting to financial aid office
- AC013 - Advance Request procedure
- AC015 - Supporting documentation on purchase orders/check requests
- AC016 - Cash receipts/separation of duties within the Accounting office
- AC018 - Processing of journal entries
- AC019 - Adding new vendors to the vendor master file
- AC020 - Record retention
- AC021 - Endowment funds
- AC022 - Petty cash fund-administration
- AC023 - Billing and A/R collections
- AC024 - Used computer purchasing
- AC026 - General ledger account reconciliation
- AC028 - Procedure for Handling Uncashed Checks
- AC029 - Hospitality Policy
- AC030 - Cell Phone Policy
- AC031 - Procedures for establishing TUC award fund
- AC033 - Expenditure Authorization Procedure
- AC034 - Payroll Authorization Policy
- AC035 - User Access Rights Validation Process
- AC036 - Right to audit commercial service providers
- AC037 - Processing payroll for campus unit
- AC038 - Investment Program Procedure
- AC040 - Debt Policy
- AC041 - Processing and Remittance of Retirement Plan Contributions
- AC042 - Travel Policy and Procedures
- AC043 - Handling Counterfeit Currency
- AC046 - Issuing and Administering AP Payments and all Stop Payments
- AC047 - Returned Check Deposit or ACH by the Bank
- AC048 - Electronic & Digital Signature Policy
- Payroll and Human Resource Service Agreement
2.3 Administrative Services
- ADM001 - Reporting Changes to the Articles of Incorporation and/or Bylaws
- ADM002 - Contract Renewals, Insurance Requirements and Indemnification for Operating and Administrative Agreements
2.4 Accounting - Food Services
- CO005 - Changing safe combinations-Food Service
- CO007a - Procedure for taking payments and separation of duties regarding the CSUN meal plan
- CO014 - Credit Card Security Procedure
- CO018 - Info Genesis Data Security
- CO020 - Management Hours for Part-Time Foodservice Employees
- CO022a - Procedure for loading NonGrant Money onto Dining Cards
- CO024 - Procedure for Oversight of Balance Transfers from Meal Plan Accounts
- CO025 - Insurance Certificate Requirements for Third Party Clients
- CO026 - Solicitors and Petitioners Inside TUC's Food Service and Retail Operations
2.5 Accounting - Licensing
2.6 Accounting - Risk Management
3. Human Resources
- HR001 - Salary Comparability Procedure
- HR002 - Applying for Tuition Fee Reimbursement
- HR003 - Acceptance of Service Legal Documents
- HR004 - Emergency Hire Guidelines
- HR005 - Procedure for Hiring Full-Time Employees
- HR006- Procedure for Tracking Employees Over 30 Hours
- HR007 - Promotion Policy
- HR008 - Vacation Accrual Cap Payout
- HR009 - Executive Vacation Accrual
- HR010- Vaccination Policy
- HR011- Remote Work Policy
- HR012- Sexual Harassment Prevention Training Procedure
4. Food Services & Commercial Services
5. Real Estate
- Faculty and Staff Housing Tenancy Limits Guidelines Policy
- RE002 - College Court Townhomes - Eligibility Policies
- Real Estate Fund Policy
6. Licensing
7. Sponsored Programs
For policies in sponsored programs, please refer to the sponsored programs web site at www.csun.edu/sponsoredprograms.