P-card Guidelines

P-Card (Purchasing Card) Guidelines

The P-Card program is designed to complement TUC’s purchasing and payables process, achieve cost savings and improve processing time for low dollar value purchases. Only eligible direct University business expenses may be charged and personal purchases are strictly prohibited.  Issuance of a P-Card is a privilege and cardholders are expected to follow the PCard Manual regarding purchases. The card CANNOT be used for personal expenditures, campus related purchases, or to circumvent purchasing and procurement policy.  

The PCard Program Manual contains the PCard guidelines and procedures: Click Here.

Additional tools for PCard Usage: 

Billing Cycle/Reconciliation

Cardholders will have access to US Bank - Access Online

The billing cycle generally runs from the 19th to the 18th of the following month. The statement (or Activity Report) is available at the close of each monthly billing cycle.

The entire packet of the statement and detailed receipts which have been signed and approved is due to TUC Accounting by the sixth (6th) calendar day after the cycle closes (for the prior month’s transactions).

TUC P-Card coordinator email: tuc.pcard@csun.edu