Cash Advances

CASH ADVANCE

• Sign up for eRefund for FASTER reimbursement!
• A Travel Authorization must be fully approved before a Cash Advance can be created.
• Expense to be reimbursed must have a Payment Type of “Traveler Paid”.
• Each line item must be over $100.
• Itemized receipts and proof of payment must be attached.
  • Estimates are not acceptable.
  • Advance requests for up to 75% of the allowable meal allowance will need to be on a separate Cash Advance.
    • Requests will not be processed until 10 days prior to the trip.
    • This must be requested at least 10 days prior to the trip; otherwise the traveler will not be reimbursed until the conclusion of the trip by completing an eTravel Expense Report.

 TRAVEL ADVANCES NOT ALLOWED

• Advances less than $100 per expense.
• CSU Travel Policy prohibits hotel advances.
• US Bank Personal Liability Travel Card holder.

CANCELLED TRAVEL

• Reimbursements due to cancelled trip, submit an expense claim associated with the approved travel authorization.
• original itemized settled receipts with proof of payment, along with the cancellation receipts must be attached. Evidence that no refund was provided must be attached.
• Associate cash advance (if any) with the expense claim.
• Justification for the cancelled trip must be provided.