Cash Advances

CASH ADVANCE

  • Sign up for eRefund for FASTER reimbursement!
  • A Travel Authorization must be fully approved before a Cash Advance can be created.
  • Expense to be reimbursed must have a Payment Type of “Traveler Paid”.
  • Each line item must be over $100.
  • Itemized receipts and proof of payment must be attached.
    • Estimates are not acceptable.
    • Advance requests for up to 75% of the allowable meal allowance will need to be on a separate Cash Advance.
      • Requests will not be processed until 10 days prior to the trip.
      • This must be requested at least 10 days prior to the trip; otherwise the traveler will not be reimbursed until the conclusion of the trip by completing an eTravel Expense Report.

 TRAVEL ADVANCES NOT ALLOWED

  • Advances less than $100 per expense.
  • CSU Travel Policy prohibits hotel advances.
  • US Bank Personal Liability Travel Card holder.

 

CANCELLED TRAVEL

  • Reimbursements due to cancelled trip, submit an expense claim associated with the approved travel authorization.
  • original itemized settled receipts with proof of payment, along with the cancellation receipts must be attached. Evidence that no refund was provided must be attached.
  • Associate cash advance (if any) with the expense claim.
  • Justification for the cancelled trip must be provided.