Cal Employee Connect & Direct Deposit

Cal Employee Connect | Self-Service Portal

Now you can securely view your Earning Statements (Pay Stubs), Direct Deposit account information, and access IRS Form W-2s online, anytime!

As a California State University (CSU) employee, your pay warrant and annual W-2 are issued by the State Controller’s Office (SCO).  The SCO continues to print live pay warrants, which will be distributed in accordance with campus processes. CSU employees are encouraged to enroll in California Employee Connect (CEC) in order to gain online access to view copies of their pay stubs, W-2 tax documents, and current direct deposit information. 

CEC is a secure web-based employee self-service portal available to California State Employees. Access to password protected and/or secure areas of this portal is restricted to authorized users only.

The SCO has produced this tool that will allow employees to view up to four (4) years of their earnings statements and W-2’s, along with personal information.  Cal Employee Connect will ultimately reduce state costs and workload by providing a tool for all state employees to access their information electronically.

REGISTRATION INFORMATION:

1. Have a recent (not necessarily the last) paper pay stub in hand

• • You must be a state-side employee

2. Go to Cal Employee Connect
3. Select Register
4. Follow the prompts with these helpful tips:

• • Select the Department "CSU, Northridge"
  • Enter the Agency Code "253"
  • Enter the Earnings Statement Number the 8-digit Warrant Number found on the top right of your pay stub.(e.g.,99-999999)
  • Enter the Total Deductions, the number listed under Deductions on the pay stub (i.e., Gross Pay minus Net Pay)
  • Enter your SSN, Date of Birth, and create a username and password when prompted. (All employees are highly encouraged to use their personal email address to register!)

5. Once registered, you will be able to login to:

• • View and print your earnings statements (pay stubs), current tax year and 3 tax years prior; and, 
  • View and print W-2 information: 4 years are available; and,
  • Update your Tax Withholding options for federal and state income taxes directly with the State Controller's Office: learn more here; and,
  • Enroll in Direct Deposit or submit change direct deposit request forms directly to the State Controller's Office: learn more here.

FREQUENTLY ASKED QUESTIONS

CAL EMPLOYEE CONNECT GUIDE

Please note that the Cal Employee Conect portal is owned and maintained by the SCO and is not part of CSU’s PeopleSoft Self Service.

Please contact your payroll technician if you have any questions. A full listing of payroll staff can be found here.

Direct Deposit

1. Eligibility:

All active state employees are eligible to signup for Direct Deposit, with the exception of special payees, one-time payees, consultants, and auxiliary employees.

2. Effective Date: 

You can expect Direct Deposit to take effect on the second pay period (30 to 60 days) after submitting the enrollment request Meanwhile, you will continue to receive a live warrant delivered through your department representative. Connect with your department representative to inquire how you can pick up your live pay warrant.

3. How to Enroll in Direct Deposit: 

Complete the direct deposit request* online through your Cal Employee Connect (CEC) account. 
*You must be on the CSUN Campus or connected to the CSUN VPN to submit a direct deposit request via CEC.

Log in to your CEC account > Employee Services > Direct Deposit

• • Be advised that Multifactor Authentication (MFA) will have to be enabled for first time users before the system allows you to submit a request

View the “Enrolling in Direct Deposit via Cal Employee Connect” overview video.

4. How to Change Your Direct Deposit:

Your Direct Deposit will continue to be deposited into your designated account at your financial institution until the State Controller's Office is notified that you wish to re-designate your account and/or your financial institution. To re-designate, complete a CHANGE request through your Cal Employee Connect account.

DO NOT CLOSE YOUR OLD ACCOUNT UNTIL YOUR FIRST PAYMENT IS DEPOSITED INTO YOUR NEWLY DESIGNATED ACCOUNT AND/OR FINANCIAL INSTITUTION.

Your first payment into your new account will be within 40 days after your form is received by the Controller's Office. You may receive a paper warrant during this period."

5. How to Cancel Your Direct Deposit:

To cancel your direct deposit, log in to your CSUN Portal (www.csun.edu) > select HR from the above toolbar > click on Forms & Policies > Select Employee Forms > Select HR Direct Deposit.  To expedite the cancellation process, contact your payroll technician after submitting the cancelation request form. To identify who is your assigned payroll technician view the chart here.

6. How Money is Deposited: 

Earnings are wired from the State Controller’s Office to the designated financial institution on pay day. View the Direct Deposit Schedule to identify when direct deposit will be added to your account. View the Direct Deposit Schedule here.

7. Viewing and Verifying Your Pay Information:

CSUN employees may view, verify, and download pay information and access forms through Cal Employee Connect (CEC). CEC allows employees to view up to four (4) years of their earnings statements (pay stubs), W-2’s, current direct deposit account information and limited personal information.  You can read more information and learn how to enroll in CEC here.