Production Forms
Location Agreement
A Location Agreement is a legal contract between the production team and the owner or manager of a location where filming will take place. This document grants permission to use the property for filming and outlines the terms and conditions to protect both parties.
Why is it Important?
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Secures the Location: Ensures that the property is reserved for your production during the agreed dates and times.
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Defines Responsibilities: Covers key details such as access hours, clean-up requirements, and any restrictions on use.
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Protects Everyone: Addresses liability, insurance coverage, and damages to safeguard both the property owner and the production team.
When to Complete It?
During pre-production, before entering or using the location for scouting or filming, the agreement must be reviewed, signed, and approved by both parties.
You can download a .docx file of an approved CTVA location agreement here. Make sure to include this step in your production workflow to avoid any last-minute issues or disputes.
Location Release
A Location Release is a document signed after filming is complete, confirming that the location has been restored to its original condition and releasing the production team from any further responsibility.
Why is it Important?
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Final Approval: Confirms that the property owner or their representative is satisfied with how the location was left after filming.
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Protects the Production: Releases the production from future claims related to damage or improper use of the location.
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Closes the Agreement: Finalizes the terms of the initial Location Agreement, ensuring both parties have fulfilled their obligations.
When to Complete It?
The Location Release should be signed on the last day at the location, after all cast, crew, and equipment have been removed, and once the site has been restored to its original state. This final step ensures there are no unresolved issues and that both parties agree filming has concluded satisfactorily.
You can download a .docx file of an approved CTVA location release here.