Save As PDF

What is Document Title?

A document title is a descriptive and meaningful version of the file name. When converting to PDF, titles are often visible in the PDF window or tab. Well defined PDF titles can help students assess the content of a document. This quick assessment helps students save time deciding which documents to engage with. The best way to add a PDF title is to edit an original document such as Microsoft Office file.

Windows

  1. Open Microsoft Word
  2. Select File from the menu and select Info tab
  3. In the Properties section, select Add a Title field to add a document title. 
  4. A title is a short descriptive sentence of what the document is about. For example, file name ‘Accessible Tables.doc’ versus the title ‘Guide for Creating Accessible Tables’.
  5. Save the changes you made.
Document title.

Mac

  1. Open Microsoft Word
  2. Select File from the menu and select Properties 
  3. In the Summary tab, enter Title field to add a document title. 
  4. A title is a short descriptive sentence of what the document is about. For example, ‘Accessible Tables.doc’ versus the title ‘Guide for Creating Accessible Tables’.
  5. Save the changes you made.
Mac Document Properties.

 

Mac Document Summary.

 

Converting a document to PDF

Windows

  1. Select File from the menu and select Save As. Choose where you want to save the file.
  2. In the Save As dialog box, choose PDF in the Save as type list.
  3. Select Options button in the same dialog box, make sure to select these boxes
    • Document structure tags for accessibility
    • Document Properties
    • Create bookmarks using: Headings
  4. Select OK and Save the PDF.
Windows Save As, select PDF, select Options, OK.

Mac

  • Select File from the menu and select Save As. Choose where you want to save the file.
  • In the Save As dialog box, choose PDF (Export Formats) in the File Format.
Mac Save As, select PDF.
  • Select 1st radio button “Best for electronic distribution and accessibility (Uses Microsoft online service)"
Select 1st radio button “Best for electronic distribution and accessibility (Uses Microsoft online service)".
  • Select Export button

Never Choose Print to PDF Option

Never choose a "Print" to PDF option in Office, or in any other program. A screen reader user may still be able to access the text of a PDF created in this way, but heading structure, alternative text, a logical reading order, and any other tag structure will be lost.

Use Save As choose PDF.

Never choose a "Print" to PDF option in Office.