Year-End Memo

DATE:            March 13, 2025

TO:                 Deans, Financial Managers, Directors, and Department Heads

FROM:          Karen Pak                    Associate Vice President, Financial Services

                       John Veatch               Assistant Vice President, Budget Planning & Management 

SUBJECT:    Fiscal Year 2024/25 Year End Calendar

We would like to take this opportunity to highlight a few items pertaining to year end. Please take note of the deadlines on the calendar to ensure that the year-end closing process can be completed on schedule.

• Correcting entries for 2024/25 fiscal year activity are due by the dates listed below.

• Billing transactions for 2024/25 eMOUs must be fully approved by Service Provider and Recipient on or before Friday, June 6, 2025. Transactions received after this date will not be processed.

• Memorandums of Understanding (MOUs) are prepared annually. The eMOU module in LAD will be open for FY 2025/26 MOU submission beginning Tuesday, April 1, 2025. All eMOUs for FY 2025/26 are due to Financial Services no later than Friday, June 13, 2025. All MOUs must be submitted electronically via the module. Paper submissions will not be accepted.

• The Questica Change Request deadline is July 2, 2025. This deadline is subject to change if the posting of the payroll and benefits allocation is delayed at the State Controller’s Office (SCO).

• Deadlines for 2025/26 Budget Build in Questica are as follows.
  • March 14, 2025 – Departments submit changes on Vacant Positions Audit to Human Resources
  • April 4, 2025 – Budget Office to distribute PY_ADJBASE amounts to divisions
  • April 25, 2025 – Divisions promote Campus Budget Requests to Budget Office
  • May 30, 2025 – Colleges / areas promote line-item budgets to Division Managers
  • June 20, 2025 – Divisions promote line item budgets to Budget Office
  • July 2025 – Budget Office publishes 2025/26 Initial Operating Budget after year-end close
  • July 25, 2025 – Areas spread carryforward balances to appropriate accounts and periods in Questica

• The deadline to submit student fee accountability information for 2024/25 fiscal year activity is Friday, August 1, 2025. This information is reported to the Chancellor’s Office and reviewed by the Campus Fee Advisory Committee. Specific information regarding this process will be distributed at a later date.

• The year-end calendar listing the processing deadlines, memos and financial forms can be found on the University Financial Management webpage.

If you have any questions, please contact Solar Financials at ext. 6685 or email solarfin@csun.edu.

Thank you.