Supporting Documentation

Proof of Payment/AP-Liability

With few exceptions the proof of payment for vendor invoices and reimbursement must consist of original documents. Copies and faxes are not appropriate.

At least one of the following is required:

• Original Invoice
• Itemized Receipt
• Cancelled check (Copy of front and back is sufficient)
• A statement that no original invoice is available and the requested funds are not reimbursed from another source.

Internet Purchases

At least one of the following is required:

• Credit Card Statement (Copy of the page showing the charge is sufficient)
• Packing Slip
• A statement that no original invoice is available and the requested funds are not reimbursed from another source.

Purchasing Policy Requirements

All Purchase Orders, Check Requests, Requests for Independent Contractors of $10,000 or more, must adhere to the bid/sole source justification requirements of the TUC Purchasing Policy.

Exception: Services of an independent contractor on a an hourly time and material basis do not require any bids or sole source justification.

Download: Quote/Bid Supporting Document / Sole Source Justification (word)

Stipends to CSUN Students

Copy of the student's CSUN I.D. card
+
Proof of Enrollment at CSUN via one of the following:

• CSUN Sims query advisement report
• Class schedule from the CSUN web service portal
• Class schedule from the self-service study list

Citizenship/Residency statement (word)

Stipends to Non-CSUN Students

W-9 form

Citizenship Statement (word)

Statement of Participation

Stipend Payments to Minors

Parental Informed Consent, Waiver & Release (word)

W-9 form

Citizenship Statement (word)

Statement of Participation (word)

Travel Expenses

Travel Expense Claim Form

Original Itemized Receipts/Invoices

Boarding Passes for Flights

Independent Contractors

Request for Independent Contractor Form