Chargebacks

Applicability

Campus Chargebacks are project expenses for activities conducted by a CSUN department. The activities are ordered to the "chargeback function" on the CSUN portal and invoiced through the CSUN Accounts Payable Department.

Examples can be:

Copies, Printing, Office Supplies etc. provided by 'Quickcopies'
Parking Permits provided by the CSUN Public Safety
Postage provided by the Postal Dept.
Maintenance work provided by PPM
LiveScan Fingerprinting
Facilities Planning
Information Technology Resources
etc...

Procedure

Campus activities are ordered, processed and charged through the CSUN PeopleSoft 'Chargeback' function.

Responsible	Tasks
1	Principal Investigator	Initiate Ordering Process Go to the responsible administrator in your CSUN Department with access to the PeopleSoft "Chargeback Function" Provide the administrator with all information required for the Ordering Process, including: Type of Service Chargeback Provider (CSUN Department providing the service) Quantity Date of Performance (if applicable) TUC-Account Code (Project ID (4xxx xxxx) / Account # / 24200 / S4000 )
2	Departmental Administrator (CSUN)	Submit Online Order Go to web site: http://www.csun.edu, login at the "CSUN Portal" Submit the order online Print a paper copy of the 'Chargeback Order' Provide the paper copy of the 'Chargeback Order' to the Principal Investigator
3	Principal Investigator	Confirm Order Sign the paper copy of the 'Chargeback Order' Send the signed paper copy of the 'Chargeback Order' to: The University Corporation Accounting Dept. (Purchase Orders), aptuc@csun.edu - MD 8309 Or have it personally delivered to: The University Corporation Accounting Dept. (Purchase Orders) Sierra Center , 3rd floor
4	Departmental Approver (CSUN)	Approve Online Order Approve the order online
5	TUC - Accounts Payable (Purchase Orders)	1. Review the paper copy of the 'Chargeback Order' for completeness & correctness 2. Forward the paper copy of the 'Chargeback Order' to the TUC-Sponsored Programs Dept.
6	TUC-Sponsored Programs Dept.	1. Conduct budget check and approve form 2. Forward the paper copy of the 'Chargeback Order' to TUC-Accounting (Purchase Orders)
7	TUC - Accounts Payable (Purchase Orders)	Issue a 'TUC Purchase Order Number' Approve the Chargeback Order in CSUN PeopleSoft Encumber the Order in TUC PeopleSoft File the papercopy of the 'Chargeback Order'
8	CSUN - Chargeback Provider	Provide goods & services Notify CSUN- Accounting - Accounts Receivable (AR)
9	CSUN Accounting - Accounts Receivable (AR)	Invoice The University Corporation
10	TUC - Accounts Payable (Purchase Orders)	Review invoice for correctness Send invoice to Principal Investigator (via TUC check request)
11	Principal Investigator	Review invoice for correctness Sign invoice or approve invoice through TUC check request on OnBase. Send signed invoice to: The University Corporation Accounting Dept. (Purchase Orders) - MD 8309 Or have it personally delivered to: The University Corporation Accounting Dept. (Purchase Orders) Sierra Center , 3rd floor
12	TUC - Accounts Payable (Purchase Orders)	Pay invoice Disencumber and Charge Project Expense in TUC PeopleSoft File Invoice