Common Human Resources System (CHRS)

CHRS will require a change in processes and procedures for staff and faculty that are involved with matters from self-service to recruitment or serving on search committees.  Following are just some of the reasons and benefits we're implementing CHRS:

• Current software (PeopleSoft 9.0) is unsustainable and unsupported
• CHRS brings streamlined HR business processes and best practices to every university in the CSU system
• Enhanced reporting will provide data to assist decision-making
• Single database will allow new software to be deployed more rapidly
• Recognized cost savings from maintenance and upgrades
• CHRS positions us to move to future technologies more easily
• Some campuses will gain functionality and tools immediately, while larger campuses with modified software will reap benefits from continuous releases and enhancements
• Allows resource sharing between campuses.

Campuses Implementation Phases

 CHRS Wave 5 Timeline

Campus Partners 

CHRS Recruiting went live in June 2020, and since then, we have been actively utilizing its features to support management and staff recruitments. Tenure-track faculty hiring was later incorporated into CHRS Recruiting beginning in 2022, and Part-Time faculty Recruitment will be in CHRS in March 2027.

• Provides a paperless, end-to-end recruiting process from initial request for hire to the manage hire process
• Provides standardized recruiting processes and practices where possible
• Allows flexible campus options to support campus-specific business needs and campus brands
• Supports recruiting for staff, management, and student positions

What can CHRS Recruiting do?

Recruitment | Onboarding | Analytics

Applicants Can:

• Scan a quick response code to navigate to job listing
• Apply via desktop computer, tablet or cell phone
• Upload information from a resume into the application automatically
• Attach any type of file, any size of file or any number of files to the application
• Send confidential letters of recommendation
• Receive an electronic notification when a new job of interest is posted
• See the status of his/her application
• Review the offer and accept or decline electronically

Recruiters, Hiring Managers, and Administrators can:

• Use a paperless, electronic system for position management and approvals
• Hire quickly using internal talent pools which are easily created and maintained
• Post to multiple sites with ease
• Connect to LinkedIn, Facebook and over 3,000 job boards
• Source hard-to-fill positions with a talent search function
• Onboard new employees easily through an onboarding portal
• Track sources of candidate applications to find best resources
• Improve the hiring process using analytics dashboards
• Use a dashboard to view recruitment statuses and manage tasks
• Evaluate recruitment costs and effectiveness with easy-to-use reports
• Notify a candidate automatically that their application has moved to a new status

Search Committees Can:

• Access all applicant materials in one place for all committee members
• Review and evaluate applicants, and provide feedback
• Easily add committee members who are not within the University
• Chair can see each committee member's responses and scoring

Temporary Academic Employm​ent (TAE) is a custom module used for the management of Temporary Faculty data, including: 

• Appointment data for creating and printing appointments
• Automatic loading of TF transactions into Job Data, and
• Reports to assist in the management of TF data.

Anticipated Module Updates

• This new functionality is expected to help streamline the appointment/reappointment of temporary academic employees such as lecturers, TAs, GAs, and ISAs
• Functionality for faculty additional employment will be reviewed to determine if it will be of use to CSUN
• Built-in workflow and approvals will help the flow of data from one unit to another and should reduce keying and time to finalize appointments/reappointments
• Employee Self Services (ESS) will have the ability to do a final approval and push the data into Job, thus reducing their keying as well

With CHRS:

• AWE (Approval Workflow Engine) for automated routing and approvals
• Self-Service for Employees to review appointments, decline, and complete additional information needed for appointment processing
• Mass Processing allows to process multiple appointments – e.g. by department

The Benefits Administration ​Module processes and tracks CSU benefits eligibility and enrollment information.

Anticipated Module Updates

• Self-service pages have a vastly different look and feel but employees will still be able to complete the bulk of their benefit transactions online
• HR benefits staff will experience minor changes to processing, including having the Chancellor's Office taking more control over various processes

With CHRS:

• Contains employee and dependent information regarding eligibility and enrollment
• Manages the transmission of enrollment data to Delta Dental, the State Controller's Office (SCO) and CalPERS Systems
• eBenefits provides access to self-service for enrollment in Benefits Release 1 Change Impacts & 9.0 Position Papers Benefits Administration (BenAdmin)
• Life Events guided process in self-service allows employees to initiate a change to their benefits due to specific life event such as Birth, Adoption, Marriage, and Divorce

The Workforce Administration Module is a repository for the core employee data used in all the other Modules, such as person and job data.

Job Changes

• Transactions previously submitted via the Employee Profile or Appointment Form will be submitted either online via the Temporary Academic Employment or Transactional Front-End modification.
• Many Class/Comp transactions will be requested and finalized through the Transactional Front-End modification as opposed to other forms

POI (Person of Interest)

• The POI function has been redesigned to require a date of birth and social security number, as well as a department ID and an expected end date
• You will no longer have to enter an inactive row as the status will change automatically once the expected end date passes
• You will also be able to track reports-to information for POIs

Personal Data Changes

• Changes to personal data such as preferred name, address, and emergency contacts will be made in CHRS; the process to make the changes is similar
• Employees who are also students (and students who work as student employees) will have to change their information in both CHRS and CS as the information does not sync as it does today

Position Management

• The process to request changes to position data will be handled through the new Transactional Front End; this includes a more automated process for updating reports_to information
• HR will now have the option to track Conflict of Interest information for positions

With CHRS:

• Activity Guides for On-Boarding and Terminations
• Work Centers
• HR Notifications
• Pivot Grids ​​

The Time and Labor Module provides for time tracking and processing for all non-exempt employees’ time to create the Payroll Input Process (PIP) file to produce an employee’s paycheck.

Anticipated Module Updates

• Employee and manager self-service pages are upgraded and will have a new look and feel.
• Reported time will be processed and available for immediate approval
• Non-represented student employees will record IN and OUT times (e.g. 8:00AM-10:00AM) instead of total time worked on timesheets. The system will calculate and display total time worked
• The entry, usage, and approval of compensatory (CTO), Alternate/Additional Day Off (ADO), and holiday will in Time & Labor instead of Absence Management
• The earning of Alternate/Additional Day Off (ADO) is expected to be generated automatically and will be based on employee schedules. ADO will be reported and used in one unit increments and not by hours
• Supervisors and managers will be designated as approvers
• Approver access will be automatically granted to supervisors and managers who have employees reporting to them

The Absence Management Module processes CSU leaves: sick, ​vacation, personal holiday, bereavement, etc. Employees enter their own leaves through self-service; and multi-institution security will ensure users only have access to data at their campus.

Anticipated Module Updates

• Employee and manager self-service pages are upgraded and will have a new look and feel
• Pre-planned absences will be entered as “requests” (e.g. vacation, personal holiday, etc.) and will go through workflow and approved on an on-going basis
• Non-pre-planned absences (e.g. sick) will be entered when the time is used and will go through workflow and approved on an on-going basis
• Absence requests can be entered up to 12 months in advance and for 12 prior months
• Employees and approvers can cancel any absence requests that have not been used/finalized
• The new absence forecasting feature will validate employee balances on all requested/reported absences and will consider future accruals, as appropriate
• No Leave Taken will be maintained on a new page and will be separate from absence pages
• The entry and usage of compensatory (CTO), Alternate/Additional Day off (ADO), and holiday will entered, approved, and processed in Time & Labor instead of Absence Management
• Supervisors and managers will be designated as time and attendance approvers
• Approver access will be automatically granted to supervisors and managers who have employees reporting to them

CHRS Reporting, a centrally maintained enterprise HR Reporting System, provides for the CHRS HR data warehouse and analytic reports.

Anticipated Updates

• PeopleSoft queries will be available but most reporting will occur in the new CHRS reporting solution built with Amazon Quick. Queries will be reviewed to determine how they will be rebuilt in the new system.
• Many existing queries related to faculty, part-time faculty, and student modules will be replaced by new reports within those modules or moved to Amazon Quick.
• Northridge data warehouse reports will be reviewed and provided in Amazon Quick, as applicable. Some reports will be abolished.

CHRS Recruiting UAT Login